Proposal - Task Management 7.29.25

By Hadley

Developed 7/29/25; Discussed 8/3/25

Current State

Members sign up for tasks monthly in this spreadsheet, which calculates their total labor contributed over time. This approach allows members to experience a variety of tasks, but we often have trouble guaranteeing tasks are filled and managing participation.

Proposed Future State

Members sign up for task(s) that they will be consistently responsible for (e.g., one member is always the notetaker during meetings). Members can coordinate with others to fill in if they are unable to complete their task in a given week. This approach guarantees that all tasks are filled and simplifies roles and responsibilities. There is still an opportunity for task variety by picking up task shifts for others, as needed. 

Implementation

1. Create separate static tab on task spreadsheet
   
2. Send out a call for sign ups. Suggest giving members 2 weeks to sign up for tasks
3. If there are tasks that still need support after 2 weeks, initiate a discussion about task priorities and must-have activities (e.g., if there are no volunteers for specific tasks, is it an activity that we need to continue at this time)
4. Opportunity to revisit approach at a later date if there are challenges or concerns