Committee Structure

Background

Greens & Beans has implied committees based on WhatsApp group chats. Decision-making is split between committees and the general group, with the specific group chats deciding whether a decision should be made by the group as a whole.

Problem

These committees no longer represent the current needs of the coop and are ill positioned for the future. The current committees are as follows:

• General
• Products
• Governance
• Finance
• Coordinating
• Onboarding
  

In addition, there is a "Business Plan" chat that is not tied to any committee, but is still a relevant part of coop planning and execution. Its isolation is evidence of a misalignment between the committees and the projects that we have currently undertaken.

Solution

We propose the following new committees and associated responsibilities:

Committee	Responsibilities
Board	Legally required by 501(c)(4); comprised of a representative from each committee; each will also serve as the point-of-contact for their committee
Product	products for sale; managing inventory; ensuring adequate supply; managing vendor relations
Communications	external press releases; internal newsletters; calendar; meeting planning; meeting notes; events
Community	members; relationships with other organizations; outreach; onboarding
Facilities	back-of-house (physical space); front-of-house (schedule management of the space)
Administration	legal; finance; coop rules

WhatsApp groups will be renamed to fit these decisions.

Committees were designed to facilitate communication on relevant decisions; for any decision that needs to be made, we wanted there to be minimal cross-committee communication.

Decision Making

All decisions under the purview of a committee will be made solely by the committee. See the Formalizing the proposal and voting process agreement for details on decisions that are outside the scope of committee.

Committee Leadership

Each committee will elect, through whatever means they decide, a primary and a secondary point-of-contact.