Committee Structure

Background

Greens & Beans has implied committees based on WhatsApp group chats. Decision-making is split between committees and the general group, with the specific group chats deciding whether a decision should be made by the group as a whole.

Problem

These committees no longer represent the current needs of the coop and are ill positioned for the future. The current committees are as follows:

• General
• Products
• Governance
• Finance
• Coordinating
• Onboarding
  

In addition, there is a "Business Plan" chat that is not tied to any committee, but is still a relevant part of coop planning and execution. Its isolation is evidence of a misalignment between the committees and the projects that we have currently undertaken.

Solution

We propose the following new committees and associated responsibilities:

Committee	Responsibilities
Board	Legally required by 501(c)(4); comprised of a representative from each committee; each will also serve as the point-of-contact for their committee
Product	products for sale; managing inventory; ensuring adequate supply; managing vendor relations
Communications	external press releases; internal newsletters; calendar; meeting planning; meeting notes; events
Community	members; relationships with other organizations; outreach; onboarding
Facilities	back-of-house (physical space); front-of-house (schedule management of the space)
Administration	legal; finance; coop rules

WhatsApp groups will be renamed to fit these decisions.

Committees were designed to facilitate communication on relevant decisions; for any decision that needs to be made, we wanted there to be minimal cross-committee communication.

Decision Making

All decisions under the purview of a committee will be made solely by the committee.

Committee Leadership

Each committee will elect, through whatever means they decide, a primary and a secondary point-of-contact.