Meeting Operation (Proposals)

Proposal 1 

 By Ari 

 Meeting Time 

 Meetings are on Sundays 6:15-7:15pm. At 7:15pm, the meeting stops and all unfinished agenda items are added to the next meeting's. 

 Meeting Agenda 

 The meeting agenda is drafted as a bulleted list on its own page, titled by the date (e.g. "2025-06-22"), within the "Meetings" chapter. Each agenda item will be marked with either "vote" or "info". 

 Meeting Notes 

 Meeting notes will be updated on the same wiki page that has the agenda. Under each vote item, an entry will be added saying what the vote was for and what the result was. Under each info item, an entry will be added very briefly describing what the update was about. 

 "Vote" Items 

 If an item is marked "vote", then after no more than 10 minutes of discussion, we take a majority-rules vote. 

 "Info" Items 

 If an item is marked "info", then we have up to 5 minutes of discussion, after which we move on to the next item on the agenda. Further discussion can be had elsewhere outside of the meeting. 

 Proposal 2  

 By Hadley 

 Decision Making 

 Empower committees to make majority of decisions 

 

 Expand group/committee membership to agreed upon min number of members for fair decision making  

 Develop guidelines for discussion/decisions made at committee vs general meeting level 

 Develop process for documenting/communicating decisions made at the committee vs general meeting level  

 

 Meeting Structure 

 Continue to hold open hours on Sundays with less expectation to attend regularly and with less of the time dedicated to structured discussion/meeting